Name: James Stockdale
Our contact details
Business: Fruit Geek Ltd
Address: The Engine House, 2 Veridion Way, Erith, DA18 4AL
Phone Number:01322 838147
E-mail: admin@fruitgeek.co.uk
Website: https://fruitgeek.co.uk
For the purposes of the UK General Data Protection Regulation 2021 Genius Store UK Ltd (GSUK) trading as Fruit Geek is the data controller. In this document we refer to Fruit Geek and this includes GSUK.
This policy (together with our Terms and Conditions [Please insert a URL to link to Terms and Conditions] and our Privacy Policy [Please insert a URL to link to Privacy Policy] and any other documents referred to in them) sets out the basis on which any personal data we collect from you, or that you may provide to us, will be processed by us.
Why Fruit Geek Collects Personal Information
In the normal course of our business we collect personal information to enable us to conduct business with you either as a client, a supplier or service provider or to employ you as a permanent or temporary employee.
The Type of Personal Information We Collect
Customer or Enquiry Information
|
Why do we collect |
Personal information we collect |
|---|---|
|
You are an existing customer for:
|
First name |
|
Last Name | |
|
Business Name | |
|
Phone number | |
|
Email address | |
|
Address | |
|
Bank sort code | |
|
Bank account number | |
|
Credit card number | |
|
CVV code | |
|
Credit card expiry date | |
|
First and last name of the person who referred you |
Supplier Information
|
Why do we collect |
Personal information we collect |
|---|---|
|
You are an existing supplier or service provider to Fruit Geek or are proposing to us to become a supplier or service provider |
First name |
|
Last Name | |
|
Business Name | |
|
Phone number | |
|
Email address | |
|
Address | |
|
Bank sort code | |
|
Bank account number |
Employee Information
|
Why do we collect |
Personal information we collect |
|---|---|
|
You are a permanent employee, temporary employee or a contractor and we need this information to pay you, to carry out our legal obligations for accounting reporting and payments to HMRC |
Contact name |
|
Email address | |
|
Address | |
|
Business name (if contractor) | |
|
Business address (if contractor) | |
|
Bank account number | |
|
Sort code | |
|
National Insurance number | |
|
Right to work in the UK check | |
|
Performance appraisal information |
Applying to Work for Fruit Geek
|
Why do we collect |
Personal information we collect |
|---|---|
|
You are applying to work for Fruit Geek and we need this information to complete the recruitment process and make a decision on your application. The information includes previous employer information for reference purposes |
Contact name |
|
Email address | |
|
Address | |
|
Business name (if contractor) | |
|
Business address (if contractor) | |
|
Right to work in the UK check | |
|
Reference information | |
|
Previous employer business name | |
|
Previous employer contact | |
|
Previous employer phone number | |
|
Previous employer email address | |
|
Previous employer address |
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you to enable us to do business with you, submit a proposal to you or employ you. The table below detail the information collected and our lawful basis for collecting it and processing it as defined by the UK GDPR or subsequent data protection regulation or law.
| Information Collected | Why was it Collected | Lawful Basis |
| Customer/potential customer information | To enable us to do business with you | Necessary for the purpose of Contract and Legitimate Interests |
| Supplier / Service Provider information | ||
| Employee information | To enable us to recruit you and employ you |
Additional Anonymised Information
Additional information is collected by us indirectly from cookies on our https://www.fruitgeek.co.uk/ website to make the website work and work more efficiently, analyse how our website is used and to improve your visitor experience. Cookies are small text files that are placed on your computer by you visiting our website.
Please see our cookie policy [URL to cookie policy on the website to go here please] that will inform you of the cookies we use and enable you to control what cookies you accept and consent to.
Anonymised information means you cannot be identified as a living person from this information.
|
Anonymised Information |
Why do we collect it |
|---|---|
|
Anonymised user ID |
To detect if the user has accepted the marketing category in the ccookie banner. This cookie is necessary for GDPR compliance of the https://www.fruitgeek.co.uk/ website |
|
Anonymised user ID |
To store the user’s cookie consent state for the https://www.fruitgeek.co.uk/ domain |
|
Anonymised user ID |
Generates statistical data on how the visitor uses the https://www.fruitgeek.co.uk/ website |
|
Anonymised user ID |
Collects data on the number of times a user has visited the https://www.fruitgeek.co.uk/ website |
|
Anonymised user ID |
We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. |
|
Anonymised user ID |
To track views of embedded YouTube videos. |
|
Anonymised user ID |
Information about how the end user uses the https://www.fruitgeek.co.uk/ website and any advertising that the end user may have seen before visiting the said website. |
Sharing of the Personal Information we Collect
We may share the personal information we collect with the following organisations and the table below details the information we may share, who with, where and what are adequate data protection controls in place.
The Information Commissioner’s Office (ICO) Standard Contractual Clauses (SCC’S) are contractual clauses the ICO says should be in contracts with companies based in third countries. Third countries are, for example, the USA where, currently, data protection regulation is not deemed to be to the same level of protection as offered by the UK GDPR. The SCC’s provide reasonable assurance that the quality of data protection offered by the contract with the company concerned is to the same level as that regulated by the GDPR.
We collect personal and business data when you become a customer of Fruit Geek, supplier to Fruit Geek or an employee or other team member of Fruit Geek and this data is recorded in our Customer Relationship Management (CRM) system.
Employee information is shared with our outsourced accountant based in the UK who processes our payroll information.
Should you click on any of the social media icons on our https://www.fruitgeek.co.uk/ website the link takes you to the Fruit Geek page on the relevant social media page. Any data you enter on these social media pages is shared with the social media provider and any interaction with Fruit Geek posts on social media your use is subject to the terms and conditions and privacy notices of the relevant social media platform (Facebook, LinkedIn, YouTube, Instagram and Google.).
|
Information |
Who Shared With |
Why |
Country |
Data Protection Adequacy |
|---|---|---|---|---|
|
Customer Information | ||||
|
Contact name |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Organisation name |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Phone number |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Email address |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Address |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Billing Address |
Servably Inc t/a RepairShopr.com |
CRM |
USA |
SCC’S |
|
Intuit Quickbooks |
Accounting |
USA |
SCC’s | |
|
Bank Sort Code |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Bank Account Number |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Credit card Number |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Credit card expiry date |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Credit card CVC number |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Supplier, Service Provider or Contractor | ||||
|
First & Last Name |
Intuit Quickbooks |
CRM |
USA |
SCC’S |
|
Email address |
Intuit Quickbooks |
CRM |
USA |
SCC’S |
|
Phone number |
Intuit Quickbooks |
CRM |
USA |
SCC’S |
|
Address |
Intuit Quickbooks |
CRM |
USA |
SCC’S |
|
Bank Account Number |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Credit card Number |
GoCardless |
Process Payment |
EU / EEA |
EU GDPR UK GDPR |
|
Employee | ||||
|
First & Last Name |
Outsourced Accountant |
Process Payment |
UK |
UK GDPR |
|
HMRC |
Tax Regulation |
UK |
UK GDPR | |
|
Email address |
Outsourced Accountant |
Process Payment |
UK |
UK GDPR |
|
HMRC |
Tax Regulation |
UK |
UK GDPR | |
|
Address |
Outsourced Accountant |
Process Payment |
UK |
UK GDPR |
|
HMRC |
Tax Regulation |
UK |
UK GDPR | |
|
National Insurance number |
Outsourced Accountant |
Process Payment |
UK |
UK GDPR |
|
HMRC |
Tax Regulation |
UK |
UK GDPR |
How we store your personal information
Your information is securely stored in our financial and CRM systems which are cloud based systems and hosted in the USA. GDPR compliance is provided by the ICO SCC’s as documented in section Sharing of the Personal Information we Collect.
The table below documents our data retention policy and when we delete your data.
|
Information |
Why We Retain it |
How Long For |
|---|---|---|
|
Customer information |
Statutory accounting & tax regulation To assist us in providing our services |
7 years after last transaction |
|
Enquiry information |
To answer the query and allow for follow up |
Less than 3 years |
|
Supplier / service provider information |
Statutory accounting & tax regulation |
7 years after last transaction |
|
Employee information |
Statutory accounting & tax regulation |
7 years from cessation of employment |
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us using the details for the data controller at the start of this document if you wish to make a request
How to complain
If you have any concerns about our use of your personal information we welcome the opportunity to resolve your concerns, you can make a complaint to us at:
Name: James Stockdale
Business: Fruit Geek Ltd
Address: The Engine House, 2 Veridion Way, Erith, DA18 4AL
Phone Number:01322 838147
E-mail: admin@fruitgeek.co.uk
If you are still dissatisfied with how we have used your data you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk